Beginning Microsoft Office Live P1

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Microsoft Office Live is not an online version of Microsoft Office. It’s a complete web solution for individuals and small businesses. It includes domain-name registration, web hosting, built-in web-design tools, custom domain e-mail accounts—such as [email protected]— and a few other knickknacks to boot.

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Beginning Microsoft Office Live: Build Your Own Web Site Quickly and Easily If you’ve dreamt of building your own web site but aren’t quite sure how to go dream come true—with Microsoft Office Live. Office Live is a great new service for building web sites. your own web site with Office Live, even if you don’t know anything about web This book shows you how to build your own web site with Office Live. Prior experience with building web sites is neither necessary nor assumed. All you need to know is how to point your browser at a web site and bring up a web page. If you’ve built a site or two before with other tools but are new to Office beyond what introductory Office Live books will show you. If you want to build a great new web site with Office Live, look no further; let Office Live Build Your Own Web Site Microsoft Office Live Build Your Own Web Site Beginning Microsoft Office Live: Build Your Own Web Site Quickly and Easily ■CHAPTER 1 Introducing Office Live . ■CHAPTER 10 Building Web Pages . ■CHAPTER 14 Maintaining Your Web Site . ■CHAPTER 1 Introducing Office Live . Building Web Sites with Your Bare Hands. Building Web Pages. Pointing Your Domain Name to Your Web Site . What Is Office Live? Office Live Basics . Office Live Essentials . Office Live Premium . What Office Live Is Not . Office Live and Your Domain . Choosing a Windows Live ID for Your Office Live Account . Building and Maintaining Your Public Web Site . Taking Charge of Your Office Live Account . The Public Web Site . Office Live’s Administration Page. Making a Blueprint of Your Web Site . Office Live’s Naming and Storage Conventions . Naming Web Pages, Images, and Downloadable Files . ■CHAPTER 10 Building Web Pages. Deleting a Web Page. Checking Individual Web Pages . Checking the Web Site from Another Computer . Web Site Statistics Summary . ■CHAPTER 14 Maintaining Your Web Site . Monitoring Your Web Site for Uptime and Response. Restoring Your Web Site from a Disaster . Restoring Your Site from Office Live’s Backup . ■RAHUL PITRE has worked with web sites and the World Wide Web in a professional capacity Rahul runs Acxede, a company that builds web-based applications for small and Microsoft Office Live is not an online version of Microsoft Office. It includes domain-name registration, web hosting, built-in web-design tools, custom domain e-mail accounts—such as [email protected]— Office Live comes in three versions: Basics, Essentials, and Premium. With Office Live, the little guys can manage The ability to build a public web site, however, remains the crown jewel of Office Live. Anyone can build one with Office Live’s easy-to-use tools. sophisticated, isn’t enough to build a great web site; knowing how to use the tool effectively This book is a concise guide to using Office Live effectively. It goes on to show you how to plan a web site from scratch and build it with Office Live. attract visitors to your web site. an attractive, usable, and easily maintainable web site. If you’ve never built a web site before, this book will help you become a workable web- and it shows you how to fulfill your administrative responsibilities as an Office Live account Part 2, “Building Your Site,” introduces you to the best practices in building good web It walks you through building a skeleton of your web site. you make the most of your web site. the basics of keeping your web site looking fresh and updated before giving you an idea of the you should plan on reading this book sequentially if you’re new to Office Live. chapter of the book covers a distinct aspect of building and maintaining a web site with Office To build and maintain a web site with Office Live, you’ll need the following: • A subscription to any version of Office Live Although you can view a web site built with Office Live on any computer using any browser, previously mentioned is required to build a web site. Office Live is quite a feature-rich package. and use Windows Live Mail as your e-mail client, download and install the free accounting program Microsoft Office Accounting Express 2007, or explore one of Office Live’s more web site at www.acxede.net/books. What’s Office Live, Introducing Office Live astronauts, conmen, pornographers, and terrorists—they all have web sites these days. web sites in exchange for good behavior. Just a few years ago, building web sites was like brain surgery—mere mortals couldn’t do You had to hire geeks with goatees and long hair to get a web site up and run- Now anyone can build his or her own web site, thanks to sophisticated yet easy-to-use site- A recent addition to such tools is Microsoft Office Live, the subject of this book. choose the edition that’s right for building your web site. But you can’t really appreciate what Office Live does for you unless you know how you would build and publish web sites with your bare hands. Building Web Sites with Your Bare Hands To build and publish a web site, you need to do a lot more than simply create web pages. 2. Build web pages. 3. Find space for your site on the Web. 6. Point your domain name to your web server. A domain name is really the address of your site on the Web. If you want people to type Typically, you open an account at a registrar’s web site. After you publish your web site, you must come back to your registrar’s web site to point the domain name to your web site. Building Web Pages The first step in building web pages is to decide what goes on them. Web pages typically The text on your web pages is called copy. web pages. Web pages have their own language called Hypertext Markup Language (HTML). over the look and feel of your web pages, which is why professional designers like to hand- well to buy a site-design tool such as Microsoft Expression Web or Adobe GoLive. web site in one Saturday afternoon with these tools while watching TV with your kids, you’re Still, building a web site with these tools is not impossible. will eventually have a web site, even if it does nothing more than sit on your computer’s People who maintain web servers for a living are • Domain name: The name your web site is known by. My web site is www.acxede.net. • Web server: A computer dedicated to serving web pages. web pages by itself; it needs a special software program to do so. a web server. • Web storage space: The amount of disk space available to you on your web server for storing your Whenever someone requests a web page, the web server sends back the HTML page • Hosting service provider (HSP): The company that connects your web server (and, therefore, your web site) to the Internet. • Mail server: A computer dedicated to processing e-mail for a domain. • E-mail account: A unique e-mail address in a domain. • Hosting plan: A package of services that usually includes a web server, domain-name management • An allotted amount of space on the web server’s hard disk your web site Strictly speaking, setting up e-mail accounts has nothing to do with your web site. invariably have links on your web pages for visitors to contact you via e-mail. web site goes live. You have to sign in to that account on the HSP’s web site to create e-mail Once you find a home for your site on the Web, you have to transfer the site from your C: drive to the web server using a program called an FTP client. web server from your FTP client. Pointing Your Domain Name to Your Web Site Even though you have registered a domain name, built your web pages, and copied them to your web server, you’re still not done. still can’t reach your web site. your domain name to your web server and your mail server. As you can see, building web sites with your bare hands is quite a convoluted process in which • Manage four sets of user IDs and passwords—one for your registrar’s web site, one for your HSP’s web site, one for your FTP account, and one for your mail-server adminis- • Install and learn two software programs—your web site design tool and your FTP client. • Include a site design tool • Feature an FTP client, or even better, allow you to build your web site directly on your web server • Set up domain pointers for your web site in your domain records • Provide tools for managing your web site after you build it What Is Office Live? The name Microsoft Office Live has a familiar ring to it. Office Live has absolutely nothing to do with Microsoft Office. Live Premium, which happen to be marketing terms for Free Web Site, Cheap Web Site, and Not-So-Cheap Web Site, respectively. Office Live Basics As its name suggests (for once, thank goodness!), Office Live Basics is the entry-level edition of Office Live. It is a web-presence package complete with domain-name registration, web-site hosting, simple site-building tools, domain-branded e-mail accounts, and assorted bells and tisements, however, do not appear on the public face of a web site built with Office Live, as Advertisements don’t appear on the public face of Office Live sites. Only the site’s administrative interface (see Figure 1-2) and e-mail pages carry advertise- Advertisements appear only in a web site’s management interface. Web Sites and Web Applications • Public web site: What web site generally means. Public web sites are visible to anyone on the Web. • Intranet: A web site for the use of people within an organization. • Extranet: A web site for sharing information with clients, partners, associates, and other stakeholders In fact, Office Live itself is an application that runs on an application server called ASP.NET. • Microsoft Office SharePoint Server: Microsoft’s platform for building intranets and extranets. Office Live has site statistics built in. For a free package, Office Live includes quite a few features: • Twenty-five domain-branded e-mail accounts (i.e., [email protected]), 2 GB of stor- • Web Designer, a built-in site-design and web-page-creation tool • Detailed web site traffic reports To build a web site with Office Live Basics, you must use Web Designer; you can’t use any If you don’t know HTML or don’t want to bother learning it, Office Live Basics is perfect And if you already have a web site, you might have to scrap it and build a new one from scratch with Office Live’s Web Designer. You can build web pages with Office Live’s Web Designer even if you don’t know ■Note Only Office Live Basics subscribers are limited to using Web Designer. If you’re an Office Live Essentials or an Office Live Premium subscriber, you can use a design tool of your choice instead. The domain-branded e-mail accounts that come with Office Live Basics are glorified Hot- web-mail accounts. Office Live lists Microsoft Office Accounting Express 2007 as a feature of Office Live download it free of charge, even without an Office Live subscription. Subscribers get free technical support for any aspect of their Office Live Basics account, Office Live Basics is an appropriate package for individuals and small businesses in need of simple web sites with a few pages and domain-branded e-mail addresses. a web site, if you’re unhappy with your current web site, or if you’re still making do with Hot- mail addresses, take a look at Office Live Basics. Office Live Essentials Office Live Essentials sets you back $19.95 per month. get with an Office Live Basics subscription, along with several additional features and a few Office Live Essentials’ features include the following: • Fifty domain-branded e-mail accounts (such as [email protected]), 2 GB of storage • Web Designer, a built-in site-design and web-page-creation tool, as well as the ability • Detailed web-site traffic reports • Office Live Business Contact Manager, a rudimentary customer relationship manage- design tools, but the site you build with Web Designer won’t be compatible with other tools. Each web page you see in your browser One web page doesn’t know anything about the Web pages in their simplest form don’t maintain state. Therefore, Office Live Office Live Essentials’ subscription includes domain-branded e-mail addresses for 50 But Essentials’ most significant improvement over Basics is Office Live Business Contact To justify the $19.95 monthly tab, Office Live Essentials includes Microsoft SharePoint- You can think of workspaces as temporary web sites that you can create Office Live Essentials offers better technical support too. Office Live Premium exchange, you get everything you get with an Office Live Essentials subscription, along with A subscription to Office Live Premium includes the following: • Fifty domain-branded e-mail accounts (such as [email protected]), 2 GB of storage • Web Designer, a built-in site-design and web-page-creation tool, as well as the ability to • Detailed web site reports • Office Live Business Contact Manager, a rudimentary CRM package Office Live Premium ramps up storage space and the number of accounts as compared Like the workspaces in Office Live Essentials, Office Live Premium’s applications and sites The Expense application in Office Live A site, in Office Live Premium’s lingo, is a container to group and hold applications. However, Office Live Premium is appropriate only for those businesses that have the need set of people, Office Live Premium will make perfect sense to you. Feature Summary of Microsoft Office Live Editions Public Web Site Ability to customize web sites with other tools No Yes Yes Office Live Basics Beta was the entry-level package even then. ble to those of Office Live Basics. It did not include domain registration or a public web site. At some point, Microsoft decided that Office Live Collaboration didn’t make sense. What Office Live Is Not for some types of web sites. You can’t build the following types of web sites with it: • Online storefronts (Yes, you can sell on eBay using Microsoft Office Accounting Express 2007, but that’s not the same thing as selling on your own web site.) • Complex web sites that require server-side code The Office Live platform is just not However, these deficiencies shouldn’t deter you from considering Office Live for your web Many small businesses only need calling-card web sites—that is, sites that provide infor- Before you dismiss Office Live, ask yourself whether your site really needs a blog or a Would these features really add value to your web site? Office Live may be the right platform for you after all. Office Live is Microsoft’s new web-presence platform for individuals and small businesses. but attractive web site with Office Live without spending a penny. • Building a simple web site is not impossibly hard, but you need a good understanding of how the Web works, familiarity with several site-building tools, and a few online • Office Live attempts to simplify your life by providing everything you need to build a web site under a single account. • Office Live comes in three versions—Basics, Essentials, and Premium. free version and is appropriate for simple web sites. rative intranets or extranets in addition to a simple web site. • All editions of Office Live include a built-in design tool called Web Designer. for building simple but attractive web sites without spending a penny. • Office Live Essentials and Office Live Premium include tools for collaborating online • Office Live is not the right platform for building advanced web applications, such as In the next chapter, I’ll go through the requirements for opening a new Office Live Office Live wants • A domain name for your web site • A Windows Live ID for signing into your Office Live account You can’t sign up for Office Live unless you have all three. Your web server has an IP address too. Whenever someone wants to request a web page from your web server, that person’s com- I could tell people to go visit my web site at 216.246.42.123, if I really, truly wanted to, but I So I tell them that my web site is located at www.acxede.net instead. My web server’s full name is www.acxede.net. lion other people also have web servers named www, there is no way to distinguish my web server from, say, Microsoft’s web server, which is also named www. web server’s family name. Once I suffix my web server’s name, www, with my domain name, Now my web server is www.acxede.net, and Microsoft’s web server is www.microsoft.com. No. www is simply the name of the server a web site sits on. I could have named my web server Joe My site’s web address would then have been joe.acxede.net. Since I don’t have a web site on a server named www.joe, they would get a “Page love to own a web server named www.citibank.com or www.bankofamerica.com. acxede.net domain name, I contacted a registrar that I found on the Web. A representative